Privacystatement Imbema Holland B.V.

  1. INTRODUCTION

This is the Privacy Policy of Imbema Holland B.V. (‘Imbema’) with regard to the processing of applicants’ personal data.

In this Privacy Policy, we describe who we are, how and for what purposes we process your personal data in the context of the application process, and how you can exercise your rights with respect to your personal data and all other information that may be relevant to you.

This Privacy Policy applies from 25 May 2018. This Privacy Policy was last changed on 14 November 2018.

This Privacy Policy may be changed over the course of time. We recommend you regularly check the Privacy Policy for any changes. The latest version of the Privacy Policy is published on our website.

  1. WHAT DOES THIS PRIVACY POLICY APPLY TO?

This Privacy Policy applies to the processing of personal data by Imbema Holland B.V., established at Mauritsstraat 5-7, 2011 VN Haarlem, NL, and the following group and subsidiary companies in the context of the recruitment of applicants:

  • Imbema Asset Solutions
  • Imbema Belgium N.V.
  • Imbema Cleton B.V.
  • Imbema Cleton N.V.
  • Imbema Controls B.V.
  • Imbema Denso B.V.
  • Imbema Denso N.V.
  • Imbema S.M.T. B.V.
  • Imbema Kunststofchemie GmbH
  • Imbema Rhiwa B.V.
  • Imbema Rhiwa N.V.
  • Isologomma GmbH
  • SBS Security Safety Products
  • Unishore B.V.

This Privacy Policy is applicable to future employees, temporary employees who work under the direct supervision of Imbema (such as freelancers and trainees), future managers or members of Imbema’s Board of Directors, and future members of the Supervisory Board or a similar body (‘Applicants’).

  1. WHO IS RESPONSIBLE FOR YOUR PERSONAL DATA?

Imbema Holland BV is the controller of the processing of your personal data, including personal data in the context of recruitment and selection by the aforementioned group and subsidiary companies.

This Privacy Policy specifies what personal data of applicants is processed by Imbema and the purposes of the processing, and the persons or third parties the data will or can be provided to. If you wish to contact us, please use the contact details at the bottom of this Privacy Policy.

 

  1. FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA?

We collect and process your personal data to facilitate the recruitment and selection procedure, and make sure it proceeds as efficiently and effectively as possible.

  • To inform you and communicate with you regarding your work or job application

If you have shown interest in a position at Imbema, we store your personal data in our HR database. We use the data in this database to communicate with you, and to determine whether your qualifications and your profile match the requirements of the specific vacancy. We may also use the data to inform you at a later date about new vacancies, or invite you to other recruitment activities.

This requires us to process your contact details, photos, recruitment information (such as your CV, work experience details, education data, etc.) and correspondence with Imbema regarding applications (including references).

We only process your personal data for this purpose if you give your consent when you provide the data.

Your personal data will be kept for this purpose until four weeks after the application procedure ends. If you have given consent to do so afterwards, the data retention period can be extended to a maximum of one year, after which your personal data will be erased from our systems.

  • To answer your questions

If you contact us via (the contact details or e-mail address) or via the contact form on the website, we will use your personal data to answer your questions.

This requires us to process your name, contact details, correspondence with us regarding your question, and all other personal data needed to answer your question.

We only process your personal data for this purpose if you give your consent.

Your personal data will be kept for this purpose until four weeks after the application procedure ends. If you have given consent to do so afterwards, the data retention period can be extended to a maximum of one year, After this period, your personal data will be erased from our systems.

  • To conclude an employment contract with you

 

If we offer you a job at Imbema, we will process your personal data to draw up an employment contract and process your data in this contract. We use your personal data to conclude, carry out, and terminate your employment contract. We also store your personal data in our HR database.

If you are a freelancer, we will process your personal data in the same way in order to conclude an agreement with you.

For this purpose, we process your contact details, date of birth, gender, marital status, nationality, citizen service number (BSN), passport data, recruitment information (such as employment history, details about your training and education), work and job data, availability, employment conditions, tax details, payment details, and insurance details.

We process your personal data for this purpose because this data is required to be able to conclude an employment contract with you.

If you are employed by Imbema, your personal data will be stored as long as Imbema has a legal obligation to do so. For more information about the processing of Imbema employees’ personal data, please refer to the Employee Privacy Policy.

  1. WHO HAS ACCESS TO YOUR PERSONAL DATA?

 

      5.1       Access to your personal data at Imbema

 

All the employees involved in and relevant to your application process, such as our HR staff and the manager concerned, have access to your personal data, but only to the extent necessary to fulfil their respective duties.

Your personal data may also be accessed by other relevant departments in the company, such as IT, but only to the extent necessary to fulfil their respective duties. Imbema takes measures to ensure that your personal information is adequately protected.

5.2.      Access to your personal data by third parties

 

The following third parties may have access to your personal data so that they can deliver their products or services to Imbema:

  • Recruitment organisations
  • IT companies and suppliers

If your personal data is transferred to a third party in a country that does not have an adequate level of personal data protection, we will take measures to ensure that your personal data is adequately protected. In other cases, your personal data will not be provided to third parties, unless this is required by law.

5.3.The processing of your personal data by processors

 

If a third party processes your personal data on behalf of Imbema according to our instructions, this party acts as a processor for Imbema. We conclude data processing agreements with such processors covering the processing of personal data. These agreements contain at least the following obligations to guarantee that your personal data is only provided to the data processor in the context of carrying out our services.

  1. HOW DO WE GUARANTEE THE PROTECTION OF YOUR PERSONAL DATA?

 

We have taken adequate safeguards to ensure the confidentiality and security of your personal data. These include appropriate physical, technical, and organisational measures to protect personal data against destruction, loss, damage, alteration, unauthorised disclosure or access, and any other forms of unlawful processing, including, but not limited to, unnecessary collection, and any further processing by authorised or unauthorised third parties.

  1. HOW LONG IS YOUR PERSONAL DATA RETAINED?

Your personal data will be erased or anonymised when your personal data is no longer needed for the purposes for which it is processed. The data will be erased four weeks after termination of the recruitment procedure. If you have given consent, the retention period can be extended to a maximum of one year. Any other deviating specific retention period determined by us can be found under the purposes listed in Chapter 4).

 

  1. HOW CAN YOU EXERCISE YOUR PRIVACY RIGHTS?

 

You have the right to request an overview of your personal data, and, under certain conditions, to demand rectification or erasure of your personal data. You also have the right to restrict processing of your personal data, the right to object to processing, and the right to data portability.

To exercise your right to access, rectify or erase your personal data, or your right to restrict processing, object to processing or request data portability, please contact us via the contact details at the bottom of this Privacy Policy. Please note that we can ask you for additional information to verify your identity.

 

  1. HOW CAN YOU WITHDRAW YOUR CONSENT?

You always have the right to withdraw your consent after you have given it. Please note that withdrawal of your consent does not have retroactive effect, and that it is only possible if you have first given your consent for the use of your personal data and the personal data has not been processed in the context of a legitimate interest of Imbema. You can exercise your right to withdraw your consent by contacting us via the contact details at the bottom of this Privacy Policy.

  1. HOW CAN YOU SUBMIT A COMPLAINT?

 

You can submit a complaint with us at any time about the processing of personal data by Imbema by contacting our Data Protection Officer. If you believe that we are not processing your personal data carefully and fairly, you also have the right to file a complaint with the supervisory authority. In the Netherlands, this authority is the Dutch Data Protection Authority.

  1. HOW CAN YOU CONTACT US?

 

If you have any questions about how we process your personal information, please read this Privacy Policy first. For more questions or complaints, please contact dpo@imbema.nl.

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